Separate organisations
Every estimate, project and price book belongs to one organisation. People in one organisation cannot see the work of another.
NZ · AUBuilt in New Zealand for civil contractors
Price civil work right. Then keep the margin.
Conflow is estimating, adjudication and job cost forecasting for civil and heavy-civil contractors. One system from the client's Schedule of Quantities to the final progress claim.
Set up with you. We create your organisation and bring your team in.
Your own organisation and sign-in link Roles and a full audit log Made in New Zealand
SCHEDULE OF QUANTITIES
1 Preliminaries$186,400
2 Earthworks$412,950
3 Drainage
3.1 Culvert$36,261
3.2 Headwalls$38,600
4 Pavement$298,300
5 Traffic mgmt$74,800
WORKSHEET · ITEM 3.1
Culvert, 1200 dia RCP
SoQ quantity: 42 m
Unit rate
$863.35/mƒ rate × qty$863.35 × 42 m = $36,260.70
7 resources
Try it: type @ then “pipe”, or change a quantity.
Already working the way construction & QS teams across New Zealand do
One system, in job order
The tender price and the job cost live in one place.
Most contractors price in one tool and track the job in spreadsheets. Conflow carries the same lines from the estimate to the final claim.
01 · ESTIMATE
Import the client's schedule. Build every rate from first principles.
Bring in the Schedule of Quantities from Excel. Price each line from labour, plant and materials, with your own price books and reusable recipes.
- SoQ import from Excel with column mapping and a preview
- Price books and recipes you build once and reuse
- Anomaly review finds zero rates and empty lines before you submit
SOQ IMPORT
Ridge_Rd_SoQ_Issued.xlsx
| Item | Description | Unit | Qty |
|---|---|---|---|
| 2.1 | Cut to waste | m³ | 18,400 |
| 2.2 | Cut to fill | m³ | 9,650 |
| 3.1 | Culvert 1200 RCP | m | 42 |
| 3.2 | Headwalls | no | 2 |
| 4.1 | Basecourse AP40 | m³ | 2,310 |
A → Item no.Mapped
B → DescriptionMapped
C, D → Unit, QtyMapped
ESTIMATE TREE
Import the sheet to build the estimate tree.
4 sections · 214 lines found
02 · ADJUDICATE
Line up every subcontractor return. Award it, set the margin, publish.
Send subcontractors a pricing request and bring their returns back in. Compare like for like, award, and see the tender price change before you commit.
- Quote comparison with inclusions and exclusions tagged
- Commercials: cost, margin and tender price on one screen
- A tender PDF published from the same numbers
SUBCONTRACTOR QUOTES · ITEM 5
Traffic management
| Award | Subcontractor | Price | Scope |
|---|---|---|---|
| Subcontractor A | $74,800 | Complete | |
| Subcontractor B | $68,900 | Excl. night works | |
| Subcontractor C | $81,250 | Complete |
Awarded subcontract
Total cost
Margin value
Tender price
03 · PROJECTS
Won the job? The estimate becomes the project budget.
No re-keying and no new spreadsheet. The budget keeps every line and every build-up from the tender, and actual costs land against those same lines.
- Construction budget created from the won estimate
- Same lines, same codes, same build-ups
- Import the MS Project programme and link tasks to items
TENDER REV 2 · ACCEPTED
Ridge Road culvert renewal
WON ESTIMATE
1 Preliminaries$186,400
2 Earthworks$412,950
3 Drainage$74,861
4 Pavement$298,300
5 Traffic mgmt$74,800
CONSTRUCTION BUDGET
1 Preliminaries-
2 Earthworks-
3 Drainage-
4 Pavement-
5 Traffic mgmt-
Cost budget $1,047,311
04 · FORECAST
Forecast the final cost, line by line.
Enter the cost to complete on each line. Conflow adds it to the cost to date and shows the variance against budget. Current Position sums up the whole job.
- Cost to complete on every budget line
- Variations priced with the same worksheet as the estimate
- Current Position for the whole job, ready for the monthly report
FORECAST · OCTOBER
Cost to complete
| Line | Budget | Cost to date | To complete | Final cost | Variance |
|---|---|---|---|---|---|
| Earthworks | $412,950 | $286,120 | |||
| Drainage | $74,861 | $51,940 | |||
| Pavement | $298,300 | $74,320 |
Cost to date
Forecast final cost
Variance to budget
05 · CLAIMS
Claim progress each month, with retention worked out.
Set the progress for the period. Conflow takes off what you claimed before, holds the retention, and gives you the net claim and the claim pack.
- Progress claims against the contract and approved variations
- Retention held and released by your rules
- Claim pack exported to Excel
PROGRESS CLAIM 4 · OCTOBER
Ridge Road culvert renewal
Value of work to date
Less previous claims
This claim, gross
Retention held (5%)
Net claim this month
06 · AI PLUGIN
Work in Conflow from Claude Code or Codex.
Connect your own Claude Code or Codex to your Conflow organisation. Ask how to do something, look up a rate, or have it update a worksheet. Your open Conflow tab follows along as it works.
- You approve the connection: read only, or read and change
- It works inside your own role, and sees only what you can see
- Big steps, like submitting a tender, wait for you to approve them in Conflow
- Admins switch AI access on or off for the organisation
- Every change goes into the audit log as made through Claude Code or Codex
AI PLUGIN · CLAUDE CODE
Ask, check, approve
> The supplier put 1200 RCP up to $640/m. Update item 3.1, then submit the Ridge Road tender.
● conflow · read worksheet item 3.1 Culvert, 1200 dia RCP
● conflow · edit worksheet RCP pipe 1200 dia $612.00 → $640.00
Done. Unit rate $863.35 → $891.35 /m. Your Conflow tab shows the change.
● conflow · submit tender needs your approval
Submitting a tender is a big step. Approve it in Conflow.
Approve in Conflow: submit tender, Rev 2The AI cannot click this for you.
Shown with sample data.
Integrations
Works with the tools you already use.
XeroCompanies and contacts kept in step.ExcelSoQ import, quote returns and claim packs.
MS ProjectProgramme import, tasks linked to items.
Security and trust
Your organisation, kept to itself.
Conflow runs each company as a separate organisation, with its own people, its own data and its own sign-in link.
Invite only
There is no public sign-up. We create your organisation, and your admin invites each person by email.
Roles and permissions
Give estimators, project managers and admins the access they need, and no more.
Audit log
Every change is recorded: who changed what, and when.
AI on your terms
AI tools connect only when a person approves them. Your admin can switch AI access off for the whole organisation.
Made for New Zealand
Built in Auckland, priced in NZD, and written in the terms NZ civil teams use: SoQ, retentions and progress claims. We confirm where your data is kept before you sign.
How onboarding works
From a demo to your team at work in Conflow.
There is no sign-up form to fill in. We do the setup with you, on your own data.
- 01STEP 1
Book a demo
We show you Conflow on a civil job, or on your own SoQ. We answer your questions and talk through price.
- 02STEP 2
We set up your organisation
We create your organisation and its sign-in link, and load your price book, recipes and resources with you.
- 03STEP 3
Your team joins
Your admin gets an invitation email, sets a password and invites the team. Then you price a live tender, with us beside you.
Questions
Is there a free trial?
No. We show you Conflow in a demo, on a civil job or on your own Schedule of Quantities. If it fits, we set up your organisation with you.
How do we get an account?
There is no public sign-up. When you decide to go ahead, we create your organisation and invite your first users. Your admin then invites the rest of the team and sets their roles.
How much does Conflow cost?
Conflow is one annual subscription for your company. Talk to us for a price. See pricing.
Can we bring in our SoQ and our price book?
Yes. You import the client's SoQ from Excel: map the columns once and see a preview before anything is created. During setup we load your price book, recipes and resources with you.
Which systems does Conflow connect to?
Xero, for companies and contacts. You can also import from Excel and MS Project. Talk to us if you use something else.
Do we need the AI plugin?
No, it is optional. If your team uses Claude Code or Codex, each person can connect their own account to Conflow. Your admin decides if AI access is on for the organisation.
Where is our data kept?
We confirm the hosting region with you before you sign. Each organisation's data is kept separate, and every change is recorded in an audit log.
We already use Conflow. How do we log in?
Use Log in at the top of the page, or the sign-in link in your invitation email.
See Conflow on a civil job.
A 30-minute walk-through with someone who knows civil estimating.